Automated Curriculum Planner for Schools- SaaS

An AI-powered curriculum and timetable planner designed to automate school scheduling. The system generates a complete yearly timetable in seconds based on constraints like teachers, subjects, classes, and availability.

Role

Product Designer

Timeline

Team

Platform

Tablet & Web-based dashboard

Role

Product Designer

Timeline

Team

Platform

Tablet & Web-based dashboard

Overview

An AI-powered curriculum planner that automates school timetable creation, reduces scheduling conflicts, and enables real-time adjustments through a visual grid interface..

It reduces manual effort, eliminates scheduling conflicts, and enables real-time teacher swaps with instant validation. The interface uses a clean grid-based layout with guided inputs, making complex academic planning fast, flexible, and error-free.

Built with a focus on speed, usability, and system intelligence, this product transforms a multi-day administrative task into a seamless, seconds-long workflow.

Problem

Core Problem

Manual timetable creation is complex + error-prone
Multiple dependencies:
- Teachers
- Subjects
- Classes
- Time slots

UX Insight

Overloaded spreadsheets
Manual conflict resolution
No system intelligence

Design Opportunity

👉 Reduce cognitive load + decision fatigue

👉 UX Goal:
Simplify a multi-variable system into a controllable interface

Research

📊 Quantitative Research (Survey Data)

📌 Category	📈 Value	🧠 What It Means
Manual scheduling usage	87%	Schools depend on outdated tools like Excel
Weekly scheduling conflicts	72%	High error rate in planning
Time spent per week	6–10 hrs	Massive inefficiency in admin workflows
Handling teacher absence	74% struggle	No dynamic system in place
Preference for automation	65% (with control)	Users want assistance, not full AI takeover

🧠 Qualitative Research (User Interviews)

User Type	Statement	UX Insight
School Admin	“We recreate the timetable multiple times.”	Iteration fatigue due to lack of system validation
School Admin	“One change breaks everything.”	System lacks flexibility
School Admin	“Excel doesn’t think.”	Need for intelligent automation
Teacher	“Some days are overloaded.”	Poor workload balancing
Teacher	“Schedules change suddenly.”	Lack of predictability & transparency

🔍 Behavioral Observations

Observation	Impact	Opportunity
Trial-and-error scheduling	Time-consuming	Automate initial structure
No real-time validation	High error rate	Instant conflict detection
Manual constraint tracking	Cognitive overload	System-driven logic
Static timetable systems	Poor adaptability	Dynamic scheduling system

🧩 Problem Synthesis

Problem Area	Description	UX Opportunity
Constraint Overload	Too many variables (teachers, subjects, timing)	Smart rule-based automation
Iteration Fatigue	Rework multiple times	Reduce loops via system generation
Lack of Visibility	No system-level overview	Visual grid-based UI
Trust Gap	Users hesitant to rely on AI	Hybrid control (auto + manual)

🎯 Design Opportunity Mapping

User Need	Solution Direction
Save time	One-click timetable generation
Avoid conflicts	Real-time validation system
Flexibility	Editable grid interface
Control over automation	Manual override + swap feature